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Executive Assistant

Company: Texas Industrial Choice
Location: Lubbock
Posted on: November 19, 2021

Job Description:

The job is located in Lubbock TX. Must complete the assessments to be considered for this position. Job DescriptionWe are seeking an Executive Assistant who is a self-starter and effective communicator to provide direct support to the CEO and effectively manage various projects and people within and outside of our offices. The ideal candidate has at least three to five years experience as an Executive Assistant, Project Manager or Operations Manager. The Executive Assistant must be creative and enjoy working in a small, entrepreneurial environment that is community oriented, mission-driven, results-driven, interested in personal development, marketing and being able to operate a camera. The ideal individual will have the ability to exercise good judgment in a variety of situations, have strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.Preferred Candidate profile: -- Strong project management ability. The ability to manage a wide range of activities, constantly prioritize, produce high-quality work and have the ability meet deadlines. This is necessary to be successful in this position.-- Meticulous. You understand that every detail matters and are committed to dotting the I's and crossing the T's in every project.-- Discerning. You understand how to prioritize high return activities, manage competing priorities and find ways to simplify tasks that drain resources.-- Comfortable with technology. To be successful in the role you need to be proficient in all Microsoft Office products, and comfortable learning new technologies.-- Collaborative: Partnership in creating and executing plans, and working across teams and offices effectively are key aspects of this role.-- Honest and Ethical: Must be able to ensure high levels of confidentiality as they relate to the organization, CEO matters, as well as the integrity, security, and accuracy of all personnel information and files.-- Bachelor's degree in Business, Management, or Organizational Leadership.-- Positive attitude. be positive and willing to deal with an assertive, demanding, type A boss.Executive Support-- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.-- Communicates directly, and on behalf of CEO, with customers, staff, and others, on matters related to CEO's programmatic initiatives.

  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
    • Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
      • Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
        • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
          • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Key responsibilities: -- Assistant to the CEO: -- Be the CEO's right hand person.-- Provide ongoing support by attending meetings, taking notes, following up on requests and responding on behalf of the CEO.-- Manage travel, schedule, and other logistics.-- Assist with special projects under the direction of the CEO.-- Ability to Travel with the CEO.-- Handle all correspondence via email.-- Schedule calls and coordinate interviews between the CEO and candidates.-- Handle the CEO's personal and professional calendars.-- Complete administrative tasks and manage the office.-- Work efficiently with a team and independently in a fast-paced environment.Must take initiative, and always be thinking ahead for our CEO.PLEASE EMAIL YOUR COVER LETTER AND RESUME EXPLAINING WHY YOU ARE AN EXCELLENT FIT FOR THIS POSITION AND REQUEST SALARY EXPECTATIONS.Job Type: Full-timePay: $45,000.00 - $85,000.00 per yearBenefits:
            • Dental insurance
            • Flexible schedule
            • Health insurance
            • Paid time off
            • Vision insuranceSchedule:
              • Monday to Friday
              • Weekend availabilityAbility to commute/relocate:
                • Lubbock, TX 79423: Reliably commute or planning to relocate before starting work (Preferred)Education:
                  • Bachelor's (Preferred)Experience:
                    • Microsoft Powerpoint: 5 years (Preferred)
                    • Microsoft Excel: 5 years (Preferred)Work Location:
                      • One locationWork Remotely:
                        • NoWork Location: One location

Keywords: Texas Industrial Choice, Lubbock , Executive Assistant, Other , Lubbock, Texas

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